Freight guidelines are highly regulated and complex. Any missing or inaccurate information can result in lost time, unexpected costs, frustration and delayed transit times throughout the shipment and quotation process. That is why we have put together a list of 6 items to have ready, or have considered, before you call so your logistics provider can provide the most accurate quote possible!
“Before anything else, preparation is the key to success” - Alexander G. Bell
#1 What are you shipping?
Although this question may seem simple at first glance, there is a lot of information logistics experts need about the commodity itself in order to plan the freights movement. The description needs to be specific along with any special precautions that must be taken throughout its journey. Let’s say someone contacted KMR stating they were looking to move ‘electronic parts’. First off, this does not let our team know the specific type and whether it is a classified hazardous or non-hazardous commodity. It could be batteries in which case it would be hazardous or it could be circuit boards in which case it is non-hazardous.
Key: Be overly specific.
#2 How is it packed?
This consideration is important in deciding how best to transport and protect your freight as it makes its way to its final destination. Items that are palletized or crated provide the most secure options as these are easier to offload and lessen the likelihood of damage during transport. If items are loose or not properly secured, they may shift during transport causing minor or even severe damage to your precious cargo.
Key: Good packaging prevents damage.
#3 What is the weight and dimensions?
Knowing the exact weight and dimensions of your commodity is arguably the most important item on this list. Accurate weight and dimensions are not only important to carriers as there are weight and size restrictions for all methods of transport, but also for customs clearance to go smoothly. If these numbers are off even in the slightest this may lead to large delays, legal ramifications, or additional costs to you!
Key: Ensure you provide precise information.
#4 Are you wanting insurance?
Insuring your cargo is the best way to provide peace of mind throughout the process of moving the commodity. This is especially true for commodities that are travelling internationally. By choosing to pay a minimal fee that is calculated based on the value of your goods, you’re protecting yourself from the unexpected.
Key: Plan for the unexpected
#5 Do you have all the origin paperwork?
Ensuring you have all the proper documentation prepared is absolutely essential for shipping goods internationally. This is another step that if not prepared accurately could cause delays which cost you money. The documents that are essential include: a commercial invoice and packing list, plus, if it’s travelling internationally, a certificate of origin.
A commercial invoice is a legal document between the supplier and the customer that clearly describes the commodity as well as the amount due to the customer.
A packing list describes the specific contents of each container.
The certificate of origin is relatively straightforward as it is a legal document that declares the origin of a product .
Key: Take the time to compile the needed paperwork.
#6 What are the final destination details?
The last consideration is how you intend to have this commodity delivered to its final destination. Letting your logistics expert know whether you need door or port delivery service is important for quote accuracy. We want to ensure our customers are aware of any and all possible charges.
Key: Know the exact location you want it to reach.
By having considered all of the former items you are now ready to reach out for a quotation!
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